Create an Overpayment

Created by Maddi Major, Modified on Tue, 17 Jun at 11:35 AM by Maddi Major

1. Navigate to Xero and Go to Reconciliation Screen

2. To create an Overpayment, locate the payment

3. Click Find and Match > Click on New Transaction

4. Click "Receive Money"

5. Under the 'Received As' dropdown, select "Overpayment"

6. Change "From" to "Subscriptions"

7. Put the reference (usually the membership number and name and past it to the description too)

8. Click "Save Transaction"

9. Click "Reconcile"

10. Once synced in Clubhouse (every 20mins), Go to Clubhouse > Home > Assign Credit Notes

11. Notice that the OP (Overpayment) will show from the list.

You will be prompted to 'Search Name' if the Membership Number and the Members Name was not added to the reference in Xero when creating the Overpayment.

12. Select "Correct" to match the Overpayment with the member in DotGolf.

13. Save Changes